2022 SIM Expo Abstract Guidelines

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Present your simulation research, developments and innovations at Canada’s interprofessional simulation conference!

The SIM Expo is a unique hybrid of an academic conference, community networking event, and trade show. It provides an excellent forum to disseminate research findings to front-line simulationists, forge new collaborations, share knowledge, and celebrate your exciting new simulation innovations, programs and achievements.

Key Dates

Abstracts due: June 12  Extended to June 29!
Notification of acceptance: Week of July 18
RSVP & registration of presenters: Aug 14

Note: Presenters of all accepted abstracts must register for the SIM Expo. A 10% discount will be offered to presenters – any organizational or individual member can contact us directly for greater discounts.

Streams

There are two streams for abstracts: Simulation Research or Innovation & Implementation.

The Simulation Research stream is for academic research into simulation-based education that generates new knowledge and understanding. The abstract review process includes scoring based on research rigour and breadth of applicability.

The Innovation & Implementation stream is for demonstrations or presentations about innovative new sim scenarios, applications of simulation, curricula, etc., including quality/safety improvement projects. Some evaluation data is preferable but not required. The abstract review process includes scoring based on novelty, development process and evaluation.

Peer Review

All abstracts are reviewed by an interprofessional committee and rated for relevance, innovation and rigour. We would like to acknowledge and thank this year’s Expo review committee for helping to ensure the Expo has an outstanding and varied program.

Publication

Authors of accepted abstracts will have the option to publish their abstracts on the Cureus channel Archives of Scholarship in Simulation and Educational Techniques, a Canadian online open journal indexed by Google and PubMed Central.

Ethics

All abstracts must indicate that their local Institutional Review Board approved the study or that IRB review was not required based on guidelines in the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans.

Abstract Expectations & Guidelines

We accept submissions for a wide variety of different presentations and activities, which make the Expo an incredible venue for sharing knowledge, celebrating achievements, demonstrating innovations, and more.

Presentations on any topic related to simulation are welcome and considered equally; presentations addressing this year’s theme of “Innovation & Inclusion: Diversity and Simulation for the Future” are especially invited.

All abstracts must be structured, with a maximum word count of 350 words. Details are available below. Unstructured abstracts will not be considered.

We will consider completed projects and works in progress. We also accept abstracts previously presented at other regional, national or international meetings.

Please note that space is limited for all presentations. We will not be able to accept all abstracts.  You may be asked to present in a different format than the one in which the abstract was submitted, due to considerations of theme, and availability of time and space. Generally, abstracts are accepted only from academic and not-for-profit organizations. A limited number of abstracts for Demonstration Showcase demos may be accepted from industry; please see the sponsor/exhibitor package for details.

We encourage all presenters to be diverse, interactive, and creative. Feel free to propose something new or different than any options listed below! Contact [email protected].

Abstracts are submitted via the Ex Ordo system; you will be prompted to create an account.

Jump to: Pop-Up PosterResearch PresentationDemonstration ShowcaseWorkshop

Please note we are no longer offering a Video Screening option – please see Pop-up Poster or Demonstration Showcase as alternative formats for your submission.

Pop-Up Poster Presentation

This year’s posters must be self-standing ‘pop-up’ posters. We recommend retractable roll-up or “X-stand” banners at 24” (max 36") wide by 70-80” tall. These are available from a number of online vendors at prices similar to a 4’x 6’ colour poster. Simulation Canada will provide a list of suggested online vendor options upon acceptance of your abstract. We are not responsible for the design of your poster; please coordinate this with your printer/vendor.

For those who would previously submit a video screening, please consider submitting an abstract for a pop-up poster and providing a QR code/link on the poster to access an online video via smartphone.

A dedicated poster presentation session will be scheduled (approx. 60 minutes). We encourage that at least one author be present at their poster during this time, as it is an excellent way to connect with peers with similar interests and receive feedback from experts in the audience. The poster itself must be left up for both days of the conference.

Some recommendations for effective posters: Ten Simple Rules for a Good Poster Presentation  •  How to Design Attractive Scientific Posters That Are Also Effective  •  Search for "unique scientific poster" for ideas. Keep in mind your poster will be tall and narrow, so the visual flow will be top-to-bottom.

Tip: Clip some business cards to your poster or include a QR code linked to your email address so readers can easily contact you!

Abstract Structure

Abstracts for research projects must include: 1) Background; 2) Research question/hypothesis; 3) Method; 4) Results; and 5) Conclusion.

Abstracts that describe innovative uses of simulation must include: 1) Background/rationale/context; 2) Objective; 3) Description of the innovation; and 4) Impact.

Research Presentation

We are only accepting research presentations under the Simulation Research stream. To present work on simulation program development, implementation or innovation, please consider one of the other formats.

Research abstracts will be peer-reviewed and evaluated for novelty, methodological rigour, and soundness of conclusions.

Research presentations will be grouped into themes per room; each speaker will have 10-15 minutes to present (depending on the number of accepted submissions) and time for Q&A will be reserved. Each accepted presenter must provide their presentation in the format of MS PowerPoint which will be loaded onto a communal laptop.

Abstract Structure

Abstracts must include: 1) Background; 2) Research question/hypothesis; 3) Method; 4) Results; and 5) Conclusion.

Demonstration Showcase

This session is for demonstrating live simulation scenarios, computer-based simulations, virtual patients, virtual/augmented reality, and other tools or techniques. (For this year, we are replacing the Sim in Action and Virtual Showcase activities with this format, to try and avoid crowding to increase safety during the pandemic.)

For those who would like to submit a video screening, please consider submitting an abstract for a Demo Showcase and providing a QR code/link to access the video via smartphone.

Most presentations will follow this format:

  1. Presenters have 5 minutes and 5 slides in total, to introduce their innovation.
  2. Each presenter is assigned to a location around the room and delegates have time to circulate among presenters to discuss the simulations that most interest them. Presenters may provide a QR code or link to allow participants to view a demonstration or test a virtual simulation on their own device.

A limited number of presentations may be invited as live 10-15 minute demonstrations in the plenary room.

Abstract Structure

Abstracts must include: 1) Rationale/impetus for the innovation; 2) Goal or learning objectives; 3) Description of the innovation; and 4) Summary of usage/evaluation.

Workshop

Workshops are always a highlight of the Expo. We are able to accept a limited number of workshops this year. All workshops are 90 minutes in length. Workshops must be at least 25 per cent (ideally more) interactive. Examples of interactivity include: participatory games or simulations; facilitated discussions; individual or small group work; etc.

Abstract Structure

Abstracts must include: 1) Background/rationale; 2) Description of what will happen during the workshop, with emphasis on interactive components; and 3) 2-3 learning objectives phrased as “Participants will learn to...”

Questions?

Please direct any questions about abstract submission to [email protected].