SIM Scenario Exchange FAQs

SIM Scenario Exchange FAQs

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What is the SIM Scenario Exchange?

The Exchange is an open online collaborative library of simulation scenarios and other resources contributed by educators and simulationists. It was established through funding from the Ontario Ministry of Training, Colleges and Universities (MTCU) and the Ministry of Health and Long-Term Care (MOHLTC) and is hosted by Simulation Canada.

What kinds of resources are available?

The Exchange contains three types of resources related to simulation:

  • Simulation scenarios – documented, well-tested scenarios and supporting files that you can use to run simulations
  • Scenario development tools – document outlines, templates or guides used to assist scenario development
  • Assessment tools – checklists, rating scales, rubrics and other tools that can be used to assess performance in simulations, and surveys or other tools to evaluate simulation scenarios themselves

Who has access to the Exchange and these resources?

The Exchange is hosted on Simulation Canada’s website. All website users, from around the world, will have access to these resources. Users are permitted to download, adapt and implement these resources for their own use.

Can students access these scenarios?

Yes, since the Exchange is open to anyone with a Simulation Canada website account. Scenarios from the Exchange should not be used as-is for high stakes assessment.

Do I have to pay for resources or can I get paid for contributing?

No. This is an open, collaborative repository for the sharing of scenarios and other resources to support simulationists and improve healthcare education. The resources are freely available to anyone.

Contributing Resources

Do I have to contribute in order to download resources?

No. The Exchange is completely open to website users, though we would encourage you to share one of your resources as a professional courtesy if you make use of the resources others have posted.

Why should I contribute a resource?

The Exchange was created to enable the sharing of these valuable resources, so others can implement and adapt scenarios/tools developed by others, making simulation more accessible and efficient.
By contributing a resource to the Exchange you will:

  • Make that resource available to simulationists around the world, assisting them in their simulation-based education
  • Join a community who believes in the open sharing of resources for the benefit of healthcare education
  • Receive scholarly recognition for the work that goes into creating and evaluating simulation scenarios and other resources
  • Have the option of submitting it for peer review to further validate your work and receive helpful suggestions for improvement
  • Receive reports on downloads of your resource and comments from other simulationists
  • Gain a publication for your academic CV

What do I have to do before uploading a resource?

Before you begin the upload process, please:

  • Ensure the resource’s documentation is finalized
  • Verify that you have the right to share the resource – either it is your property or you have permission from the owner(s) to share it (who owns an educational work depends on your institution’s employment policies)
  • Make sure there is no material in your resource (e.g. copied text or images) that belongs to someone else, as you might be infringing their copyright by sharing the resource
  • If you are considering submitting a scenario for peer review, read our peer review information page

Who owns the resources in the Exchange?

When you contribute a resource to the Exchange, there is no change in ownership; whoever owned it before continues to own it. You are simply giving Simulation Canada a license to distribute the resource to others via the repository. During the upload process, we ask you to agree to a “copyleft” contributor's license that allows others to download, use, adapt and redistribute the resource for non-commercial and educational purposes. Copyleft licenses are designed to allow sharing and adaptation of materials.

What if I want my resource taken down?

Please contact [email protected] and we will remove the resource from the Exchange within 10 working days from receipt of your written request for removal.

I am having trouble uploading. Is assistance available?

Yes! Please contact [email protected].

Quality Standards & Peer Review

How are contributions to the Exchange reviewed?

There are two aspects to the review process. First, all submissions are screened by Simulation Canada staff to ensure they meet minimum quality standards (see below). Second, when authors contribute a scenario they have the option of having it formally peer reviewed.

Does my submission have to be written using a certain template or standard structure?

No. Documents can have any structure.

Do all submissions to the Exchange get accepted?

No. Submissions are screened by Simulation Canada to ensure they meet a certain quality standard before they are accepted. Generally, resources must be well written, clear, and must have undergone implementation and evaluation.

  • Scenarios must: have well-defined learning objectives; reflect up-to-date clinical evidence and best practices; have a scenario description, role descriptions, facilitation instructions, and briefing and debriefing notes consistent with the learning objectives; contain enough information that someone else can re-create the scenario; and have been used with learners and evaluated.
  • Scenario development tools must have been used to develop a number of scenarios, providing evidence for its utility as a template or guide.
  • Assessment tools must include evidence for their validity and reliability for measuring participant performance or scenario quality.

Our goal is to accept as many resources as possible while maintaining a dependable standard of quality. If your submission is not immediately accepted we will try to provide constructive feedback to you.

Quality standards and the peer review process were established and are monitored by the Exchange Editorial Board.

Are all submissions peer reviewed?

No. It is up to the contributor whether a resource undergoes formal peer review.

Why should I choose to have my contribution peer reviewed?

The Exchange’s peer review process is designed to promote quality improvement and excellence in healthcare simulation. By having your contribution peer reviewed, you will receive thoughtful feedback on how it might be improved and additional validation of the resource. For Exchange users, peer review represents an additional attestation of quality.

How does peer review work? What additional information do I have to provide?

Please see the peer review information page.

Does Simulation Canada guarantee the accuracy and effectiveness of the resources?

The resources in the repository are contributed by educators and simulationists in the Simulation Canada community. It is up to the author(s) to ensure clinical accuracy and educational effectiveness. The quality screening and peer review processes exist to ensure a quality standard is met, to improve quality, and to provide confidence in the resources, but Simulation Canada does not guarantee clinical accuracy and educational effectiveness.

Downloading & Using Resources

How many resources can I download?

You can download as many as you like; there is no limit.

What are my obligations when I download a resource?

When you download a resource, you are asked to agree to certain terms. Please review these terms before using the resource. When you download a resource, you must recognize its source and authors. If you make modifications to the resource you must reference the original resource and state that the original authors do not endorse your modifications. Your modified version must be shared under the same license as the source resource – we encourage you to upload the adaptation back to the Exchange as a professional courtesy!

How should I cite a resource that I use or adapt?

A recommended citation is provided on the details page for each resource.

Can I make modifications to a resource?

Yes. However, you must reference the original resource with credit to its authors, and state that the original authors do not endorse your modifications.

Can I upload a modified resource back into the repository?

Yes. Modified resources may be shared in the same manner as the original. In fact, we encourage it!


Have a question not answered here?

Contact us via [email protected].


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